Project Manager at Asia-Europe Foundation (ASEF)
Human resources and self-development. Modern business - vector illustration[/caption]About the Position
The Political & Economic Department is looking for a staff member to manage the Informal ASEM
Human Rights Seminar Series under the Governance Theme. The Informal ASEM Seminar on
Human Rights brings together government officials, academics, and civil society representatives
from ASEM Partners for dialogues on ASEM priorities. ASEF organises the Informal ASEM Human
Rights Seminar Series in close links with the partners and stakeholders. This includes the
management of the Seminar and a series of activities. The incumbent’s work will be under the
supervision of the Department Director, and will be working with a Project Executive Officer and a
Project Officer. The appointment is on a 1-year contract basis with an initial 3-month probation
period.
KEY RESPONSIBILITIES
1. Specific Project Management
Informal ASEM Seminar on Human Rights Series
Manage the project throughout the project cycle as well as reporting.
Coordinate and maintain the overall coordination with the relevant partners, coorganisers
and stakeholders of the Informal ASEM Human Rights Seminar Series
Manage the development and the implementation of project activities on human rights
topic including seminar, training component, policy briefings, publications, outcomes of
the seminar, stakeholder meetings, in very close relationship with partners and
stakeholders
Provide with research support, write, develop concept and content for seminar and
activities; propose experts and professionals to contribute
Prepare and compile seminar report, key messages, proof-read and edit documents,
content and format
Develop database of relevant specialists
Design and implement all aspects of all meetings under the project (e.g. roundtables,
workshops, conferences, dialogues, steering committee meetings, rapporteurs’
meetings), and facilitate when needed; coordinate with the logistics for prior, during and
post assigned events
Coordinate the implementation of the communication strategy for the project including
developing promotion and information materials, press releases, website content, etc.
in cooperation with the Communications Department
Manage the budget and the financial procedures related to the project, narrative and
financial reporting
2. Overall Project Management
Contribute to the activities of the department
Identify and generate themes as well as evaluate topics relevant to the thematic
programmes of the Political & Economic Department together with the Director
Assist in monitoring and managing the department budget and expenses
Assist in coordinating department and cross-departmental strategies and
communication
Review and generate publications, articles, etc. for the department
Common Tasks
Support the implementation and execution of the programmes / activities within the
Political & Economic Department
Prepare the narrative, financial and communication reports to stakeholders
ASIA-EUROPE FOUNDATION (ASEF) 31 Heng Mui Keng Terrace Singapore 119595 T +65 6874 9700 F +65 6872 1135 info@asef.org
3. Communication
Design and implement the project communication plan in cooperation with the
Communications Department
Promote and publicise project activities by using web-based platforms including social
media
4. Team Work
Evaluate topics relevant to the thematic programmes of the Political & Economic
Department together with the Director
Regularly exchange information about department activities on a cross-departmental
level
Represent the Department in internal meetings by participating in committees or
working groups
5. Network Management
Identify, establish and maintain contact with potential co-organisers, steering committee
/ advisory group members and resource persons of the Department
Promote strong networks and good relationships with partner institutions
Represent ASEF at meetings and conferences
6. Other
Provide input to the Department’s overall strategy
Contribute to administrative and financial tasks when needed.
QUALIFICATIONS & REQUIREMENTS
Graduate in a relevant field of study, such as human rights and international law; postgraduate
degree preferred
At least 4 years of work experience for Master’s holder, and 6 years of work experience
for Bachelor’s holder; research and project management background needed
Candidates must be citizens and passport holders of ASEM Partner countries2
KEY COMPETENCIES
Demonstrated knowledge and interest in human rights, law, multilateralism,
governance, diplomacy, international organisations, current world affairs, Asia-Europe
relations
Experience in research and writing papers on governance with a focus on human rights
Experience in project management
Experience of conference organisation, and stakeholder relations
Strong interpersonal skills, cultural awareness and the ability to effectively
communicate with individuals from diverse professional and social backgrounds
Ability to work in a team environment
Ability to work effectively with minimal supervision
Experience of social media engagement strategies will be an advantage
Proficiency in both written and spoken English
Excellent report-writing, organisational and communication skills
Proficiency in Microsoft Office
Remuneration
The successful candidate will be offered a monthly salary commensurate with her/his
qualifications and work experience. Other applicable benefits include an annual wage supplement
equivalent to 1 month’s salary, paid leaves and medical benefits.
2 For a full list of ASEM Partner countries, please refer to footnote 1 or https://www.ASEMinfoboard.org/members.
ASIA-EUROPE FOUNDATION (ASEF) 31 Heng Mui Keng Terrace Singapore 119595 T +65 6874 9700 F +65 6872 1135 info@asef.org
How to Apply
To apply for this position, please submit the followings documents:
Cover letter (maximum 1 A4 page in length) detailing the qualities and contributions that
you can bring to ASEF
Curriculum vitae with your contact details, highlighting your education, work experience,
and other qualifications related to the job requirements
Copy of your passport(s)
Please send your application by e-mail with the subject “1710PE14_Your Full Name” to
hr@asef.org by Friday, 10 November 2017. As we receive a large number of applications, we seek
your kind understanding that only shortlisted applicants will be contacted.
For the details go here
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